How do I manage multiple signatures with Gmail?

In every email you send, there is more than just a message: your professional identity is expressed. One email signature Well thought out is not only a question of politeness or contact; it sets the tone, it establishes a link with your interlocutors, whether they are customers, colleagues or partners. But how do you make sure that each signature fits the situation perfectly? Far from being a minor detail, choosing the right signature can influence the perception of your correspondents, and therefore the impact of your communications.

In a digital environment where exchanges are frequent and rapid, the management of several signatures adapted to your needs is a valuable asset. With Gmail, and its integration within Google Workspace, you have the ability to personalize each email, thus increasing the relevance and consistency of your message. Let's explore together how to make the most of this feature to refine your professional image.

How do I create multiple signatures on Gmail?

Managing multiple signatures in Gmail is an asset for customizing your emails according to context. Here's how to do it:

• Go to Gmail settings : Sign in to your Gmail account. Click on the cogwheel icon in the top right corner, then select “See all settings”.
• Go to the “Signature” section : In the tab “General”, go down to the section “Signature”.
• Create a new signature : Click on “Create a new one”. Give your signature an explicit name, for example “Professional,” “Personal,” or “Customer A.”
• Personalize your signature : In the editor, enter the content of your signature. You can change the font, size, color of the text, and add things like your address, phone number, or website. For a professional touch, consider including an image like your logo or a photo. See our guide to find out how to insert a image in your Gmail signature.
• Save your changes : Once satisfied, don't forget to click on “Save changes” at the bottom of the page.

Repeat these steps for each signature you want to create. This feature is especially useful if you manage multiple roles within your organization or if you communicate with different types of audiences.

How do I choose a default signature?

Gmail allows you to set a default signature for new emails and for replies or transfers, making it easy to manage your daily communications.

• Go to signature settings : Go back in “Settings” > “General” > “Signature”.
• Select the default signature : Under the list of your signatures, use the dropdown menus to choose the default signature for “For new emails use” and “For replys/transfers use”.
• Save your preferences : Click on “Save changes” at the bottom of the page.

This configuration allows you to save time by automatically inserting the appropriate signature when writing an email.

How do you go from one signature to another in your emails?

There may be times when you want to use a different signature than the one set by default for a specific email. Here's how to change your signature directly while writing:

• Open the composition window : Click on “New message” to write a new email, or open an existing email to reply.
• Access the signatures menu : In the composition window, click the pen icon at the bottom of the email. If it doesn't appear, click on the three vertical dots to make it appear.
• Select the desired signature : A list of your signatures is displayed. Click on the one you want to use.

The signature in your email will be updated instantly, allowing you to adapt your message without leaving the composition window.

How do I insert a signature on Gmail?

If you're new to Gmail or want to improve your existing signature, here's a reminder to insert a signature into your emails:

• Go to Gmail settings : Click on the cogwheel icon, then click “See all settings”.
• Create or change your signature : In the tab “General”, go to the section “Signature”. Here you can create a new signature or modify an existing signature.
• Personalize your signature : Add your contact details, insert links to your professional profiles or your website, and feel free to incorporate visual elements for a personal touch.

Our tips for optimizing your signatures with Gmail

Create a Gmail HTML signature

For a more elaborate signature, you can use HTML. This allows you to incorporate advanced layouts, images, and clickable links. Learn how to create a Gmail HTML signature to give a professional dimension to your emails.

Use multiple signatures depending on the recipients

Adapt your signature to the recipient for more relevant communication. For example, a signature with your full contact details for customers and a simplified signature for internal communications.

Better personalize your signature

Add a personal touch by including your photo or organization logo. This humanizes your emails and builds brand recognition.

Take care of the format of your email signature

A well-structured format makes it easy to read and access your information. For advice on ideal email signature format, see our dedicated article on email signature format.

Leveraging Google Workspace

If your organization uses Google Workspace, you can manage signatures centrally for all your employees, ensuring consistency in your communications.

Discover our solution for creating personalized email signatures

Managing email signatures effectively within a business can be complex. That's where Signitic comes in. We offer a dedicated solution to create, deploy and manage your email signatures in a centralized manner.

Advantages of our solution:

• Centralized management : Edit and update the signatures of all collaborators from a single interface.
• Advanced customization : Use our intuitive editor to create engaging signatures without technical skills.
• Communication campaigns : Transform your signatures into marketing tools by integrating banners and calls to action.
• Google Workspace integration : Easily sync your business directory information.
• Dedicated support : Benefit from personalized support to optimize the use of our service.

By integrating Signitic, you ensure a consistent professional image in all of your email communications, while simplifying signature management across your organization.

Want to know more? Visit our site to find out how our solution can transform your email communication and strengthen your brand.