Automating email signature management means syncing users with your directory or HRIS, deploying signatures across mailboxes and CRMs, defining administrator access by scope, and securing data with an ISO 27001-certified solution, hosted in France, with no emails ever transiting through an external server.
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1. Sync users with your directory or HRIS
Sync email signature users with an up-to-date source (Microsoft or Google directory, HRIS, or other source). Enable automated onboarding for new employees. And keep contact details always up to date. Everyone's moves and changes are automatically accounted for, and the information stays in sync.
Works with:
- Your HRIS: Lucca, PayFit...
- your Microsoft 365 or Google Workspace directory
- an on-premise directory or other dedicated source
- our automated import tool
You can also use our import module to generate or update users with a simple Excel or CSV file.
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2. Automatically deploy email signatures across your environment
Automatically deploy email signatures to the mailboxes in use + iPhone / iPad (unique) + CRMs
Native sync with:
- Gmail, Outlook / M365, Apple Mail (Mac), Thunderbird...
- Salesforce, Sellsy, HubSpot, other CRMs
- Lemlist, Front, Trustfolio
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3. Set admin access precisely
Define administrator access and its scope of action.
Grant as many administrator accesses as needed, and set the access level of each admin profile: global or partial. For partial administrators, choose their scope of intervention.
For example, administer the email signatures of:
- all users of this brand
- all users of this region or entity
- all users in a given country.
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4. Give control back to business teams: marketing, communication and HR
Let business teams, in charge of communication and marketing, manage brand image and relayed content efficiently and centrally.
Give them back control to:
- Ensure a consistent brand image, everywhere
- Create and deploy targeted communications
- Measure the visibility of the messages relayed
- Promote a dynamic employer brand
- Ensure smooth onboarding for teams
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5. Make onboarding easier for new hires
Make HR teams' work easier and enable automated onboarding. New hires have their email signature configured as soon as they join the team.
Automate data management:
- for new employees' email signatures
- for any change, so updates are reflected automatically
- and for departures too
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6. Use a secure, GDPR-compliant solution
No buzzwords, and no fake "certification thanks to the cloud provider" (as you see elsewhere). Here we mean it: security and GDPR are issues we take seriously.
Our security commitments:
- installation only on the client side of mailboxes and CRMs (privacy by design)
- No email ever transits through an external server
= no access to your emails or contacts (unlike an SMTP-based solution) - ISO 27001:2022 certified service, since March 2024
- A service insured against cyber risks
- Your data is secured and encrypted
Our GDPR commitments:
- protecting your data, of course!
- data hosted in France (AWS France, Paris) and encrypted.
- no personalized tracking of your contacts (prohibited)
- no per-employee tracking (prohibited)
- Signitic is registered with the CNIL, with a dedicated DPO.
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7. Get real support for your teams
Signitic supports administrators and users throughout their use of the service, with various resources and people to guide your teams.
Support:
- Phone support 5 days a week
- Online support and resources available 24/7
- Ticketing and email support
- Platform and resources: French / English
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8. Use the service with the best customer reviews
Our customers say it better than we do. Here are 5 reasons why our customers are (very) satisfied and recommend Signitic to manage and run the company's email signatures.
5 main reasons:
- the widest range of integrations on the market
- tailored support
- flawless support
- management of iPhone / iPad mobile devices
- regular new features
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