Why use Gmail?

Since its creation in 2004, Gmail has established itself as one of the most popular email providers in the world. Accessible for free, integrated into the Google universe, and equipped with powerful functions, it attracts individuals as well as professionals. But beyond its fame, what makes Gmail so essential? Signitic offers you an overview of the assets that make Gmail a real ally on a daily basis.

What are the benefits of Gmail?

Why does Gmail seduce by its intuitive interface?

From the first stage of connection, Gmail relies on clearness And the transparency. Its inbox automatically organizes itself into tabs to prioritize messages effortlessly. Conversation display groups exchanges by subject, avoiding long lists of redundant emails.

On computer as on mobile, the interface remains simple, legible and responsive. No application to install to get started: a browser is enough. And for more advanced users, keyboard shortcuts and custom display options help optimize the experience.

Does Gmail offer good security against spam and hacks?

On this point, Gmail is a reference. Son anti-spam system Eliminate nearly 99.9% of junk emails before they even reach the inbox

Two-factor authentication, suspicious login alerts, and automatic click trap monitoring ensure a smooth and secure experience. Gmail also integrates a Confidential mode allowing you to send messages that are timed or protected by code.

What Google tools are natively integrated into Gmail?

Creating a Gmail account is a real gateway to the Google ecosystem: with a single click, open a word processor on Google Docs, schedule a video conference on Meet, or attach a file to your email from Drive.

This native integration avoids going back and forth between applications, and turns each email into a point of convergence between messaging, agenda and document management.

How does Gmail make working on mobile and desktop easier?

The Gmail app, available on ios and android, offers a smooth, fast experience, and perfectly synchronized with its web format. Whether you're replying to a message from a phone or a computer, everything is updated in real time.

The offline mode even allows you to consult your emails without a connection, an asset for professionals on the go. And thanks to multi-device sync, your drafts, labels, and archives follow you everywhere.

Is Gmail suitable for business use?

How to organize your emails with labels and filters?

Gmail allows a fine organization of messages thanks to wordings, which act like colored icons. Thanks to automatic filters, a simple criterion (sender, keyword, subject, etc.) is enough to classify an email without human intervention.

For professionals, it saves considerable time: invoices, customer requests or newsletters are sorted as soon as they are received.

Can we collaborate effectively via Meet and Calendar?

Yes, and that's the strength of Gmail integrated into Google Workspace. From any email, you can organize a meeting in Google Calendar, or start a video conference via Meet.

Invitations are sent automatically, links are generated, and each participant receives a reminder. This operational fluidity makes Gmail a true professional control center.

Can you connect Gmail to a professional domain name?

With Google Workspace, it is possible to use Gmail to send and receive emails from a custom address (example: contact@votreentreprise.fr). The interface remains the same, but the message instantly gains in professionalism. This solution is a valuable asset for small businesses, freelancers or associations.

How does Signitic improve the use of Gmail in business?

How do I automate the addition of a pro signature on Gmail?

Manually managing the email signatures of each employee can be tedious. Signitic automates this task by centralizing the origination, the shaping And the Synchronizing signatures in Gmail.

In a few clicks, each new employee has a homogeneous signature, in the colors of the company, with the right links, logos or legal notices.

Is it possible to manage the signatures of an entire team?

Thanks to the functionalities of the Signitic interface, the administrator can deploy signatures to an entire team or department, or even customize information according to profiles (position, agency, telephone).

Marketing and communication teams thus have an agile way to quickly disseminate coherent visuals or promotional messages during event campaigns high impact.

What are the benefits for brand image in emails sent?

A harmonized signature between employees conveys a branding neat and professional. The signature values each email as a communication medium: promotional banners, call-to-action, or other visuals of all kinds.

Strengthen the brand consistency and arouse The commitment often involves discreet details, such as a strategic and well-designed email signature!

FAQ — Frequently asked questions about using Gmail

Can you recover an email that was deleted by mistake?

Yes. If there is a problem, any deleted message stays in the trash for 30 days by default. It can be restored with a simple click, on desktop as well as on mobile.

How do I activate an automatic response during the holidays?

In the Gmail settings, the function”Automatic answering machine“allows you to program an absence message. You can set the dates, the message, and choose if only your contacts should receive it.

Is it possible to add multiple addresses to a single Gmail account?

Absolutely: you can receive and send messages from several addresses (Gmail or not: Outlook, Hotmail, etc.) by adding them from the settings. This allows you to centralize all your communications in a single interface.