How to create a Gmail signature (Android, iPhone, Desktop, & more)

Looking to update your Gmail email signature? Then check out this guide for tutorials, tips, and more. 👇

We will discuss the following points:

1. The benefits of a Gmail signature
2. Helpful setup guides based on your device
3. Answers to frequently asked questions about your Gmail signature

Let's go!

What are the benefits of a Gmail signature?

She looks professional

Electronic signatures are comparable to digital business cards. They both contain, for example:

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Providing this information consistently contributes to your credibility, whether it's with prospects, customers, or colleagues, and whether you're meeting them online or in person.

Sounds personal

Emails with the signature “Sent from my iPhone” are sloppy and impersonal.

However, with a personalized electronic signature, recipients can connect with you on a deeper level.

It helps you generate traffic

Customizing and designing your own electronic signature also allows you to include calls to action (CTAs).

Grace At CTA , your recipients can interact with you or your business outside of the usual emails. Clickable buttons can, for example, take your recipients to personalized landing pages or your social media profiles, where they can take the next step in their customer journey.

Gmail signature guide for Android

Learn how to change your Gmail signature on Android devices with our simple step-by-step guide below.

Quick guide

1. Open the Gmail app on Android.
2. Scroll through the menu and click on “Settings.”
3. Click on the corresponding Gmail account.
4. Click on “Mobile Signature.”
5. Type the signature in the text field.
6. Click “OK.”

Detailed instructions

1. Make sure you have downloaded the Gmail app on your Android device.
2. Open Gmail.
3. Open the menu.
4. Scroll to the bottom and click on “Settings.”
5. Click on the corresponding Gmail account.
6. Click on “Mobile Signature.”
7. Type the text you want in the field.
8. Click “OK.”

Gmail signature guide for desktops

Quick guide

1. Sign in to Gmail.
2. Click on “⚙”.
3. Click “Show all settings.”
4. Click on “General.”
5. Scroll down to “Signature.”
6. Click “Create New” and name the new signature.
7. Type the desired signature text into the text field OR copy it from the generator tool.
8. Scroll to the bottom.
9. Click “Save Changes.”

Detailed instructions

1. Sign in to your Gmail account. Remember: if you have multiple accounts, make sure you're connected to the correct one. Otherwise, your signature will not appear in the desired account.
2. Click on “⚙” and then on “Show all settings.”
3. Under “General,” scroll through the settings list until you reach “Signature.”
4. In the “No Signature” section, click “Create New.”
5. You will now be asked to name your new signature. (Tip: Name your signature according to its intended use. For example, “professional” or “personal”).
6. Once the signature is set up, a text field appears.
7. You can either insert the signature from an electronic signature generator or enter it manually into the text field.
8. Then scroll to the bottom of the Settings page and click Save Changes.

Gmail signature guide for Google Pixel

To change your Gmail signature on Google Pixel, follow the instructions below.

Quick guide

1. Open the Gmail app.
2. Click on “Settings.”
3. Click on the corresponding Gmail account.
4. Click on “Mobile Signature.”
5. Type the signature in the text field.
6. Click “OK.”

Detailed instructions

1. Unlock your phone for your home screen to appear.
2. Swipe up to see all of your apps.
3. Open the Gmail app.
4. Click on “Settings.”
5. Select the appropriate Gmail account.
6. Click on “Mobile Signature.”
7. Type the desired signature in the text field.
8. Click OK. Your new Gmail signature should appear the next time you write an email on your phone.

Gmail signature guide for iPhone

Quick guide

1. Click on the “⚙” icon on the home page.
2. Scroll to the bottom and click on “Mail.”
3. Scroll to the bottom and click “Signature.”
4. Click on “Pro Account.” The Gmail account will appear.
5. Delete the “Sent from my iPhone” text line.
6. Manually enter the desired signature text into the text field or copy it into the text field.
7. Close the Settings window.

Detailed instructions

1. Click on the Settings app on the home screen of your iPhone.
2. Scroll to the bottom and click on the “Mail” option.
3. Scroll down and click “Signature” under the “Compose” menu item.
4. When the tab opens, you'll see the “All Accounts” or “By Account” option to add the electronic signature.
5. If you have different accounts but only want to change your Gmail signature, click “By Account.”
6. In the text field, you will see the line “Sent from my iPhone.” Remove it.
7. You have several options for creating your signature. You can either insert it from a generator or manually enter the text that should appear at the end of your emails.
8. Close the Settings window.
9. The next time you write an email using the Gmail account on your iPhone, the new signature will appear as soon as you click “Send.”

Tip: If you want to check if the signature is working properly, send a test email first.

Gmail signature guide for iPad

Quick guide

1. Click on the “⚙” icon on the home page.
2. Scroll to the bottom and click on “Mail.”
3. Scroll to the bottom and click “Signature.”
4. Click on “Pro Account.” The Gmail account will appear.
5. Delete the “Sent from my iPad” text line.
6. Manually enter the desired signature text into the text field or copy it into the text field.
7. Close the Settings window.

Detailed instructions

1. Click on the Settings app on the home screen of your iPad.
2. Scroll to the bottom and click on the “Mail” option.
3. Scroll down and click “Signature” under the “Compose” menu item.
4. When the tab opens, you'll see the “All Accounts” or “By Account” option to add the electronic signature.
5. If you have different accounts but only want to change your Gmail signature, click “By Account.”
6. In the text field, you will see the line “Sent from my iPad.” Remove it.
7. You have several options for creating your electronic signature. You can copy the signature from a generator or manually enter the text that should appear at the end of your emails.
8. Exit the Settings app.
9. The next time you write an email using your Gmail account on your iPad, the new signature will appear when you click Send.

Tip: If you want to check if the signature works, send a test email first.

Gmail signature: dos and don'ts

Now that you know how to add your Gmail signature to your device, it's time to think about the design, layout, and content of your email signature.

Follow these helpful tips to get the most out of it.

To do:

Provide basic contact information

When someone receives an email from you, they should be able to find the following:

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The more you leave your recipients uncertain about this key information, the less effective your electronic signature will be.

Use reputable formulas

To make your greetings sound believable, avoid informal phrases like “See you soon” or “See you soon.” Choose formulas like “Regards” or “Regards”.

Use calls to action (CTAs)

Using calls to action (CTAs) is going to revolutionize the way you think about email signatures. A variety of CTA options are available, depending on your specific needs. Some of the most common include:

Clickable social media icons

Social media icons are a great addition to your electronic signature. They can generate traffic to your platforms and fuel conversations, as long as they only include the icons of the platforms you actually use .

Clickable phone numbers

Save time for recipients by not having to painstakingly copy and paste your phone number from your signature to contact you.

Clickable banner

Banners can be used to promote special offers to potential and existing customers. For example , a “BLACK FRIDAY 40” discount code on your banner will certainly attract the attention of your recipients.

Clickable business logo

A clickable business logo encourages your recipients to know more about your products and services.

Plus, your recipients will be exposed to your brand every time they receive an email from you, putting you at the top of their list of possible options when making purchase decisions.

Clickable calendar icon

Nothing is more tiring than a long email discussion where it's hard to plan a meeting. A clickable calendar icon is a simple solution to this problem. It allows recipients to easily reserve available time slots for later discussions with you.

Clickable PDF download icon

If you want to promote a new eBook or guide, a download CTA saves the recipient from having to manually search for content on your website.

Use high quality images

Your electronic signature will be less effective if you use poor quality images. So make sure that your image elements, as well as the vector graphics of your buttons, are not pixelated or cropped too much.

If you want to take a professional photo, you have to do it in good lighting And with a high quality camera .

What not to do:

Avoid poor quality design templates

Make sure your electronic signature uses A font and a consistent color palette that ideally reflects your brand signature.

Using a sophisticated, illegible font combined with garish colors will reduce the recipient's trust in you.

Don't overdo it with CTAs

Limit yourself to one or two CTAs Relevant . A higher number could confuse recipients and discourage them from engaging with your email in a relevant and cost-effective manner.

Don't use GIFs

GIFs don't always work due to device limitations. Avoid them unless absolutely necessary.

Gmail Signature FAQ

Why is there an error message in my Gmail signature?

One of the most common error messages in Gmail is that your signature is too long. The maximum number of characters for Gmail signatures is 10,000 characters, so make sure your signature doesn't exceed that length.

How do I change my Gmail signature?

You can change your Gmail signature at any time. Simply follow the steps above for your device and change the text entered in the text field.

How do I add an image to my Gmail signature?

1. Save the image (s).
2. Open Gmail.
3. Open “Settings.”
4. Under “General,” scroll down to “Signature.”
5. In the “No Signature” section, click on the existing signature or click “Create New.”
6. Enter the signature text you want
7. Click the Insert Image icon on the toolbar.
8. Download the image (s).
9. Position the element (s) in the image and select them by double-clicking.
10. Click the Link icon in the toolbar.
11. Paste the link (s).
12. Scroll to the bottom.
13. Click “Save Changes”

Note: steps 10 and 11 are relevant if you want to insert a clickable image, such as a social media icon or a banner.

Will my electronic signature look the same on all devices?

It depends on a few things.

1. When you add images to your manually created electronic signature, their appearance may vary between devices. However, if you use an electronic signature generator, the images will still look the same.
2. Depending on your scaling settings, the size of your electronic signature may vary. Be sure to factor this into your settings.

And that's it! Now you're ready to create your own Gmail signature on the device of your choice. Good luck!

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