A true virtual business card, the Email signature plays a major role in professional exchanges. More than providing essential shipper information, such as the telephone number or the name of the company, the email signature testifies to the seriousness of the interlocutor and reflects brand image of society.
Last element that your recipients will see when reading your email, your email signature must be understandable and to seduce your interlocutor. Gone is the classic signature that simply includes the name and surname, let's get creative!
But how change your signature from your inbox so that it automatically appears at the end of all your emails? Signitic reveals all the tips for change your signature via Microsoft Outlook email. Master the art of email signatures with our comprehensive guide!
What are the steps to add an email signature to Outlook?
For users of the Outlook desktop app, manually adding your professional email signature is done directly from the message composition interface:
- Open a "New Email".
- In the "Message" tab, click on the "Signature" dropdown menu and select "Signatures".
- In the window that opens, click "New" to create a signature profile.
Once you have named your signature, you can customise it in the edit box. For a professional look, be sure to include:
- Your logo in high definition.
- Clickable links to your social media profiles.
- A Call-to-Action (CTA) button for booking appointments.
Remember to proofread to avoid any typos or spelling mistakes that could harm your professional image. Keep in mind that every recipient will see your signature!
Don't forget to save your signature! From now on, your signature will be automatically inserted every time you write a new email or reply to one.
What section allows you to change your Outlook email signature?
Do you want to add new links to your email signature to personalize it? Create a banner to put your signature in the colors of your company or change the title of your position following a new job? In order to change your Outlook signature, nothing could be simpler!
Sign in to your Outlook account and then:
- Click on the icon”Settings” at the top right;
- Select”See all Outlook settings“at the bottom of the menu;
- Go to the” tabCourier“>”Write and respond“;
- Change your signature under the” sectionElectronic signature“.
How do I change my email signature on the Outlook mobile application?
If you use theOutlook app, you can also change your email signature from your smartphone, Android or Apple. Open the online messaging application then go to “Settings”. Select your account before clicking on the” tabSignature”.
You will then find your old signature. All you need to do iswrite the new text in the appropriate box, or to add a picture by selecting the “Signature Image” button. When you are happy with the result, press”Save” so you don't lose your job.
Is it possible to add multiple email signatures?
Multiple signatures can be added to your Outlook account. To do this, select the icon”Settings” at the top right, then click on”See all Outlook settings“. In the “” tabCourier“>”Write and respond” you will find your signatures.
You can add as many signatures as you want. However, Outlook only allows you to definea single signature by default, you will then have to manually choose your signature when writing your email.
Why add a personalized email signature to Outlook?
At a glance, your recipient has all the informations essential to recognize you thanks to an email signature. The latter can thus identify your company and your position, and instantly understand who you are. You will not only be able to reinforce the feeling of trust that prospects and customers value you, but also increase your credibility professional.
The personalized email signature strengthens also theidentity of your company : the logo, colors and typography reflect the image of the company. By spreading your signature, your prospects and customers will recognize your brand. In this sense, the email signature plays a major role in visibility of your business.
How to integrate an image, a video or links to your social networks in your email signature?
In order to add a hypertext link to your social networks in your email signature, be sure to select the text or image to associate before clicking on”Insert a hyperlink”. Then select the web page that the link should refer to.
If you want to add an image, simply position your cursor where you want it in the text box of your signature, then click on”Image”. Find your image, select it, then click “Insert.” You prefer to integrate a vignette video ? Follow the same path, but add your video this time!
Why choose the Signitic solution for setting up your Outlook email signature?
Manual updates quickly show their limits in a professional environment. For Marketing decision-makers or IT Managers, the challenge is twofold: visual consistency and technical security.
- Brand Identity: Ensure that every employee uses the correct logo and follows the brand guidelines.
- Communication: Transform signatures into a marketing tool by adding scheduled banners.
- Time Saving: Avoid sending out internal tutorials and prevent user configuration errors.
- Security: Our email signature management solution complies with GDPR (General Data Protection Regulation) requirements regarding transparency and traceability, providing a safe and reliable environment.
Signitic integrates natively with Microsoft 365, allowing for the instant deployment of signatures across all company devices without any employee intervention.
Ready to automate your Outlook signatures? Discover our solution and take back control of your brand image.
