How FTPA's CIO centralized and automated Outlook signature management using Signitic

Jérémie Tarkowska, Director of Information Systems (CIO) Within the FTPA law firm, manages the IT strategy of a structure of 100 employees. In an environment where reliability, compliance, and efficiency are priorities, he was looking for a simple and secure solution to standardize email signatures on Outlook, without relying on manual interventions or complex internal scripts.

The challenges before Signitic

Before the adoption of Signitic, email signature management represented a real operational challenge for the FTPA IT team:

• One time-consuming manual deployment on each Outlook computer.
• One lack of centralization, leading to inconsistencies between the signatures of employees.
• One risk of compliance errors, in particular on legal and contact information.

The aim of the CIO was clear: Regain control over the consistency and reliability of signatures, while reducing maintenance burden linked to their management.

“We needed a centralized solution that was reliable and easy to maintain. Signitic is a perfect fit for this need.”

The Signitic solution: centralization and controlled automation

FTPA has chosen Signitic For her ease of integration And her native compatibility with Microsoft 365 and Entra ID (Azure AD).

The implementation allowed:

• One centralized management signature templates directly from the platform.
• One automatic sync user information via Entra ID, guaranteeing data that is always up to date.
• One Outlook addin deployed on workstations, offering a smooth and consistent experience for each employee.

Thanks to this integration, no manual intervention is necessary when a user arrives, leaves, or changes their profile. Signatures are updated in real time, without requiring the IT team to contact them.

The benefits for the IT department

Increased safety and reliability

User data is synchronized directly from Entra ID, limiting any risk of error or manipulation.
Each signature respects internal standards and legal notices imposed on the legal sector.

Simplicity of administration

The Signitic interface makes it possible to manage all signatures from a single space.
The updates are applied instantly to all Outlook computers, without requiring technical intervention.

Measurable time savings

Jérémie believes that the implementation of Signitic made it possible to save money. at least two days of work per year, only on the deployment of signatures.
Time is now devoted to tasks with greater added value for the IT department.

“The gain is not only in time, it is also in peace of mind: everything is automated and under control.”

A solid basis for future developments

If FTPA is currently using Signitic for email signatures, the company is already considering extending the use to management of communication banners.
This extension will allow the IT department to support internal and marketing communication, while maintaining centralized technical control.

A word from the CIO

“A simple and effective platform, Signitic perfectly meets our needs.
The Entra ID addin and sync make all the difference in management and reliability.”

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